Some of our Site's functionality can be used without revealing any personal information; however, for features or services related to an online course registration and participation, personal information is required. If you do not use these specific features or services on the Site, then the only information Stanford collects will be "Non-Personal Information" (i.e., information that cannot be used to identify you). Non-Personal Information includes information such as the web pages that you have viewed.
In order to access certain features and benefits on our Site, you may need to submit "Personally Identifiable Information". Personally Identifiable Information can include information such as your name and email address, among other things. You are responsible for ensuring the accuracy of the Personally Identifiable Information you submit to Stanford. Inaccurate information may affect your ability to use the Site, the information you receive when using the Site, and our ability to contact you. For example, your email address should be kept current because that is one of the primary means by which we communicate with you.
What You Consent to by Using Our Site
The Information We Collect
We gather the following types of information about users through the Site:
Non-Personal Information. When users come to our Site, Stanford may track, collect and aggregate Non-Personal Information indicating, among other things, which pages of our Site were visited, the order in which they were visited, when they were visited, and which hyperlinks were "clicked." We also collect information from the URLs from which you linked to our Site. Collecting such information may involve logging the IP address, operating system and browser software used by each user of the Site. Although such information is not Personally Identifiable Information, we may be able to determine from an IP address a user's Internet Service Provider and the geographic location of his or her point of connectivity.
You should be able to control how and whether cookies will be accepted by your web browser. Most browsers offer instructions, in the "Help" section of the toolbar, on how to reset the browser to reject cookies. If you reject our cookies, many functions and conveniences of this Site may not work properly.
You can set preferences for how Google advertises to you using the Google Ad Preferences page, and if you want to you can opt out of interest-based advertising entirely by cookie settings or permanently using a browser plugin.
Collection of Information by Third Parties
We may permit a limited number of authorized third parties, such as analytics partners, to place cookies through the Site to provide us with better insights into the use of the Site or user demographics. These third parties may collect information, including non-personal information, about a consumer's online activities over time and across different websites when he or she uses our website.
Do Not Track
We do not use technology that recognizes a "do-not-track" signal from your web browser.
How We Use and Share the Information
Please take some time to familiarize yourself with the different ways Stanford uses and may disclose the information that we gather. We do not share your Personally Identifiable Information with third parties for their direct marketing use.
Non-Personal Information. Stanford uses Non-Personal Information in aggregate form to build higher quality, more useful services by performing statistical analyses of the collective characteristics and behavior of our users, and by measuring demographics and interests regarding specific areas of our Site. Such aggregate information may include but is not limited to video player interactions, views of posts, views and actions on pages, assessment results and completion rates and assignments. We may share Non-Personal Information with service providers and others to assist us in operating and enhancing our programs and site.
Updates. We use Personally Identifiable Information collected when you sign-up for our various email or update services to send you the messages in connection with the Site or an online course. Stanford may also archive this information and/or use it for future communications with you.
Forums. Stanford uses Personally Identifiable Information collected during your use of forums to facilitate your use of the forums. In addition Stanford may display this information either on the Site and/or in other publications. Stanford may also archive this information and/or use it for future communications with you and/or your designee(s). Since the forum is open to the public, you may wish to select a username which does not disclose your identity when you post on the forum.
Participation in Courses/Programs. We use the Personally Identifiable Information, including but not limited to username and email address, that we collect from you when you participate in a course through the Site for processing purposes, including but not limited to tracking attendance, progress and completion of an online course. We may archive this information and/or use it for future communications with you, and this information may be shared with the content providers or contractors. In addition, if you affiliate your course enrollment(s) with a company or group, or if you request that a company/group be billed directly for your courses, we may release to the appropriate company/group your account number, student type, course(s), course schedule(s), delivery method(s) and location(s), units, tuition amount(s), and fees due. If you are admitted into a degree program and enroll as an Honors Cooperative Program (HCP) student, we may publish your contact information in the Stanford University directory. If you do not want this information published, you may so decline at https://axess.sahr.stanford.edu/.
Third Party Sites. We use the Personally Identifiable Information collected from third party sites for research and teaching purposes. To the extent such Personally Identifiable Information contains images of you; you grant Stanford a limited, non-exclusive right to use, reproduce, distribute, prepare derivative works of or publicly display such images and/or your likeness for educational purposes.
Disclosure to Complete Transactions. We may disclose your Personally Identifiable Information in order to help complete a transaction that you have requested. This may include, for example, disclosure of credit card information to a payment processor.
Disclosure to Stanford Contractors. Our contractors may have limited access to your Personally Identifiable Information in the course of providing products or services to us. These contractors may include vendors and suppliers that provide us with technology, services, marketing assistance, and/or content related to the operation and maintenance of the Site or the online course. Access to your Personally Identifiable Information by these contractors is limited to the information reasonably necessary for the contractor to perform its limited function for us.
Stanford takes reasonable measures to protect your Personally Identifiable Information from disclosure to or access by third parties. However, no method of electronic transmission or storage is 100% secure. Please note that Stanford does not guarantee the security of Personally Identifiable Information, and there is some risk that an unauthorized third party may find a way to circumvent our security systems or that transmission of your information over the Internet will be intercepted. Any information that you post on our site or send to us in an email is not secure.
You also play a role in protecting your information. Please safeguard your user name and password and do not share them with others. If we receive instructions using your log-in information we will consider that you have authorized the instructions. You agree to notify us immediately of any unauthorized use of your account or any other breach of security. We reserve the right to refuse service, terminate accounts, or remove or edit content in our sole discretion.
Updating or Deleting Your Personally Identifiable Information
You may update your Personally Identifiable Information by logging into the Site and visiting your mystanfordconnection account page. Keep in mind, however, that there will be residual information that will remain within our databases, access logs and other records, which may or may not contain your Personally Identifiable Information. You may also submit a request to update your Personally Identifiable Information to email@example.com. We try to answer every email promptly, but may not always be able to do so.
If you do not wish to receive information or other notices from us in the future, you can "opt out" by contacting us at the address indicated at the end of this policy or by following the "unsubscribe" instructions in any communication you receive from us. Please be aware that you are not able to opt out of receiving communications about your account or your transactions with us.
Protecting Children's Privacy
Stanford does not knowingly collect or maintain Personally Identifiable Information on our Site from persons under 13 years of age, and no part of our Site is directed to persons under 13 years of age. If you are under 13 years of age, then please do not use or access this Site at any time or in any manner. Stanford will take appropriate steps to delete any Personally Identifiable Information of persons less than 13 years of age that has been collected on our Site without verified parental consent upon learning of the existence of such Personally Identifiable Information.
If you have any questions regarding services provided through the Site, you may contact Stanford at firstname.lastname@example.org or 496 Lomita Mall, Durand Building 3rd Floor, Stanford, CA 94305-4008. The Public Inquiry Unit of the Office of the California Attorney General may be contacted at P.O. Box 944255, Sacramento, CA 94244-2550.
Revised: October 15, 2019